Intuitive Applicant Privacy Statement

"We, Intuitive Technology Partners Inc. ("Intuitive", "We") are the owners of the website www.intuitive.cloud ("Website"). This Privacy Statement specifically describes how we collect and process personal information from job applicants and employees. This statement applies to personal information collected through our recruitment process and employment relationship."

We respect data privacy rights and are committed to protecting personal information collected on this Website. This applicant privacy statement (“Privacy Statement”) sets forth how we collect, use, and protect the personal information shared by you to seek employment at Intuitive.

PLEASE READ THIS PRIVACY STATEMENT CAREFULLY. BY CLICKING “I AGREE” OR BY CONTINUING TO USE THE WEBSITE, PROVIDING US PERSONAL INFORMATION, YOU CONSENT TO OUR USE OF YOUR PERSONAL INFORMATION IN ACCORDANCE WITH THE TERMS OF THIS PRIVACY STATEMENT. IF YOU DO NOT AGREE TO THIS PRIVACY STATEMENT, YOU MAY WITHDRAW YOUR CONSENT OR ALTERNATIVELY CHOOSE NOT TO PROVIDE YOUR PERSONAL INFORMATION ON THE WEBSITE. SUCH AN INTIMATION TO WITHDRAW YOUR CONSENT CAN BE PROVIDED BY EMAIL TO [email protected].

IF YOU ARE ACCESSING THE WEBSITE ON BEHALF OF A THIRD PARTY, YOU REPRESENT THAT YOU HAVE THE AUTHORITY TO BIND SUCH THIRD-PARTY TO THE TERMS AND CONDITIONS OF THIS PRIVACY STATEMENT AND, IN SUCH AN EVENT YOUR USE OF THE WEBSITE SHALL REFER TO USE BY SUCH THIRD PARTY. IF YOU DO NOT HAVE SUCH AN AUTHORITY (TO PROVIDE ANY PERSONAL INFORMATION OF A THIRD PARTY) OR DO NOT AGREE TO THE TERMS OF THIS PRIVACY STATEMENT, THEN YOU SHOULD REFRAIN FROM USING THE WEBSITE.

  1. What data do We collect?

    Based on the nature of the position and how far in the recruiting process you may advance, we may collect (with your consent, where required by applicable laws) the following information. Except where otherwise stated, the provision of this information is mandatory if you wish to proceed with the recruitment process:

    • Identifying Information: Information that identifies a natural person including but not limited to name, contact information (home address, phone number, email address) “Personal Information” a résumé or CV (which includes your employment history; qualifications, skills educational history); references and notes, interview notes (and any information you provide to us during an interview); and, where applicable to your role and permitted by law, background check results.
    • Video/Audio Recording: If we conduct your interview by video, we may collect pictures, video from those recordings. The said data may be used for authentication and background verification process. The said data will be retained for no longer than six months and will be permanently deleted.
    • Health Information: the voluntary provision of information about any medical condition or disability in some circumstances, to allow us to consider whether we need to provide appropriate adjustments during the recruitment process or in respect of your employment (if successful).
    • Citizenship/Information to Demonstrate Ability to Work: If you are successful in the recruiting process, we will request or collect additional information from you for the purpose of your employment (including evidence of identity as required to establish your right to work for immigration purposes, whether sponsorship is required) and we will share your information with additional service providers (e.g. to enable us to process payroll and use HR information systems).
    • Testing: Where permitted by applicable law and where relevant to your role, once you receive an offer, we may also ask you to submit yourself to a drug test. Depending on your position, we will receive a pass/fail score or the results of that test.

    Accuracy of information. Please make sure that any Personal Information you share with us is accurate and up to date information. If you are sharing any Personal Information on behalf of a third person, you should ensure that you are authorized to do so.

  2. What do We do with Your data?

    We use the Personal Information for the following purposes:

    • Recruiting and hiring: We collect Personal Information through the application process to enable us to conduct the recruitment process.
    • Respond to your inquiries:To respond to your inquiries, complaints, questions, and suggestions regarding the recruitment process.

  3. Whom do We disclose Your data?

    We transfer your Personal Information internally within Intuitive group to Recruitment teams, Human Resources teams, and Hiring Managers. We may disclose your Personal Information to third parties in the following cases:

    • Service Providers: We may share your Personal Information with the service providers who collaborate with us in connection with the recruitment process. All such service providers are subject to stringent confidentiality restrictions consistent with this Privacy Statement.
    • Merger or Acquisition: We may transfer your Personal Information if we are acquired by another entity, or if we merge with another company or transfer a part of our business, including the Website, to a third party. Any third party or resultant entity that receives your Personal Information shall have the right to continue to use your Personal Information in line with the purposes set out herein. In the event of such a sale or transfer, we may notify you.
    • Legal and Regulatory Authorities: We may disclose your Personal Information in order to comply with our legal obligations/ court orders/ requests by Govt. authorities.

  4. How long do We retain Your data?

    We endeavor to only collect such Personal Information that is necessary for the purposes of the recruitment process. Personal Information belonging to applicants that are not employed by us will be retained for no longer than six months from the later date of:

    • the point at which a rejection decision is made
    • the date at which recruitment decision is communicated to you or
    • the date of our last communication with you regarding your application/recruitment

  5. Our Security Measures

    Your Personal Information is stored on third-party cloud servers. We have implemented encryption mechanism such as Secure Socket Layer (SSL) protocol. Although we follow necessary precautions and exercise restraint, we cannot arrant the security of Personal Information transmitted as these systems are not hack proof. Data pilferage due to unauthorized hacking, virus attacks, technical issues is possible, and we will take necessary measures to mitigate such events. You are required to be careful to avoid “phishing” scams, where someone may send you an e-mail that looks like it is from us asking for your personal information.

  6. Your Rights

    You have the right to access your Personal Information in our possession, right to have us rectify or modify any such Personal Information, right to have us erase/delete your Personal Information, right to restrict us from processing such Personal Information, right to object to our use of your Personal Information, withdraw consent at any time where we are relying on consent to process your Personal Information. Depending on the nature of your request, we may ask you to complete a Personal Information request form or seek certain details to verify the request. In certain cases, we may charge a fee for this service, but we will inform you at the time. All requests for Personal Information will be managed within a reasonable period of time. If you would like to exercise ANY of these rights, please contact [email protected].

  7. Information for EU and UK individuals

    This section applies specifically to job applicants and employees from the European Union ("EU") and United Kingdom ("UK"). We process your personal information solely in the context of employment and recruitment. For such processing, we function as a data controller under the EU General Data Protection Regulation (“GDPR") and UK GDPR specifically for employment-related data processing.

    • Legal Basis (for EU residents and UK residents): We will not process your Personal Information without a lawful basis to do so. We will process your Personal Information only on the legal bases of consent, contract, or on the basis of our legitimate interests, provided that such interests are not overridden by your privacy rights and interests.
    • Transfer of Employment Data Across Borders (for EU/UK Job Applicants and Employees): The personal information we collect in connection with employment and recruitment activities may be processed outside the EU and UK at our secure centers located in India and US. Such transfers are necessary for employment-related purposes including:
      • Global recruitment operations
      • Internal HR administration
      • Employment contract fulfilment

      These transfers are conducted in accordance with appropriate safeguards under GDPR Article 46, including Standard Contractual Clauses where applicable. Employee and applicant data is protected by appropriate technical and organizational security measures during such transfers.

      For questions about international transfers of your employment-related personal information, please contact [email protected].

    • Transfer of your personal information across borders (for EU/UK Residents):

      You have the right to request us:

      • To let you know what Personal Information belonging to you we hold in our possession
      • Withdraw consent at any time where we are relying on consent to process your Personal Information
      • Right to have us rectify or modify any such Personal Information
      • Right to have us erase/delete your Personal Information
      • Right to restrict us from processing such Personal Information
      • Right to object to our use of your Personal Information
      • You have the right to lodge a complaint with a data protection authority

      UK residents have the right to make a complaint at any time to the Information Commissioner’s Office (“ICO”), the UK supervisory authority for data protection issues (www.ico.org.uk).

      We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. We may need to request specific information from you to help us confirm your identity or also contact you for further information in relation to your request. If you would like to exercise ANY of these rights, please contact [email protected].

    • Governing Laws: For any EU and UK residents, this Privacy Statement shall be governed respectively by the provisions of the GDPR and UK Privacy Laws.

  8. Employment Context Data Processing

    In accordance with Article 88 of GDPR, we process employee and job applicant personal data for employment-related purposes including:

    • Recruitment and Selection: Evaluating job applications, conducting interviews, Background verification was permitted by law, Making hiring decisions.
    • Employment Administration: Contract administration, Payroll processing, Benefits administration, Performance management.
    • We have implemented specific measures to protect the fundamental rights and interests of our employees and applicants, including Transparent processing procedures, Reasonable retention periods (6 months for unsuccessful applications, duration of employment plus statutory periods for employee data), Security measures to protect employment-related data, Clear procedures for exercising employee data protection rights.
    • Any processing of your employment-related personal data will be: Proportionate to its purpose, Limited to employment-related contexts, Transparent to the employee/applicant, Protected by appropriate security measures.
    • This process is based on: Legal obligations in employment law, Performance of the employment contract, Our legitimate interests as an employer.

  9. Scope Limitation

    This privacy notice applies to only Job applicants and employees from the EU/UK. We do not process or store any other personal data of EU/UK residents"

  10. Governing Laws and Disputes

    This Privacy Statement shall be construed and governed by and interpreted in accordance with the laws of the State of New Jersey without regard to principles of conflict of laws.

  11. Changes to this Statement

    We may update this Privacy Statement from time to time and you are encouraged to check this Privacy Statement on a regular basis to be aware of the changes made to it. This Privacy Statement was last modified on January 25, 2025.

  12. Contact Us

    If you have any questions or concerns or grievances regarding this Privacy Statement, please contact [email protected] and our appointed representatives will get back to you.

    Chief Information Security Officer (CISO) - Mr. Ahmed Ali

    Chief Data Protection Officer (CDPO) - Mr. Naveen Kumar Shanmugam

    GDPR EU Representative - Mr. Frederic Dussart

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